Company Description

We are seeking a highly organised and proactive Legal Secretary / Personal Assistant to support senior members of our legal team. This is a fast-paced and varied role requiring excellent administrative, communication, and coordination skills. You will play a key role in ensuring the smooth day-to-day running of the legal function.

Job Description

Day to day duties will include but are not limited to:

• Provide comprehensive PA support to senior legal team members, including complex diary management and scheduling
• Coordinate internal and external meetings, including preparing agendas and supporting documentation
• Act as the first point of contact for the legal team, managing queries efficiently and professionally
• Manage shared mailboxes, ensuring timely responses and appropriate escalation where required
• Prepare, format, and proofread reports, presentations, and legal documents
• Support the contract lifecycle process, including tracking, filing, and administrative coordination
• Arrange travel, meetings, and associated logistics
• Assist with policy management, record keeping, audits and information requests
• Support the effective use of technology including AI-enabled tools and digital systems to improve efficiency and consistency across the wider legal team.

Additional Information

• 22 days’ holiday per year (increasing to 25 after 1 year of service)
• Free onsite gym with classes
• Free Breakfast and Lunch in our onsite canteen “The Hangar”
• Cycle to Work Scheme
• Private healthcare and Pension
• 2x "giving back" charitable days a year

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DIVERSITY & INCLUSION:

Here at ACS were passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.

Qualifications

• Previous experience as a Legal Administrator, PA, or similar administrative role (legal environment preferred)
• Ability to handle confidential information with discretion
• Exceptional organisational skills with the ability to prioritise and manage multiple tasks
• Strong attention to detail and high level of accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Proactive, adaptable, and able to work both independently and as part of a team